POSITION TITLE:                Administrative Assistant

 

REPORTS TO:                      Principal

 

TERMS OF EMPLOYMENT:   240 day contract with benefits according to Siloam Springs

                                           School Board policies

 

LOCATION:                          Allen Elementary

 

QUALIFICATIONS:

• High school diploma
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.
• Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently; organized.
• Effective verbal and written communication skills.
• Strong telephone and interpersonal communication skills.
• Experience with eSchool,  eFinance, and YellowFolder is desired but not required.
• Knowledge, understanding of and patience interacting with students, parents and community members.
• Ability to work as a contributing and flexible team member.

 

ESSENTIAL JOB FUNCTIONS:

• Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• Maintain electronic files.
• Input and generation of data/information for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Type and/or prepare correspondences and communications for families, staff, and students.
• Register and manage student enrollment and withdrawals.
• Accurately maintain student records in a timely manner.
• Invoice coding, create purchase orders, daily reconciliation of purchase cards
• Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances.

 

OTHER JOB FUNCTIONS:

• Maintain confidentiality.
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by the supervisor.